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 ARTWORK REGULATIONS (WHAT TO ENTER) The purpose of this Art Show is to exhibit original art works of a science fiction, fantasy, and/or fannish nature. Both flat and 3-D art work will be accepted for display and sale. All flat art must be matted, framed, or otherwise mounted. Framed works must have a wire for hanging. Every piece, whether print, flat, or 3-D must be labeled with its title, price, and the artist's name. Multiple original art is hand-pulled work such as serigraphs, silk-screens, etchings, lithographs and woodblocks, with a print run of less than 100. The following information must be clearly visible in pencil on each copy: artist's signature, title, date and print# of total run#. Prints are defined as photoprints of artwork originally done in another media, photocopies, and commercially produced multi-lithographic copies. All prints will be tagged with a yellow ID/bid sheet. One copy of each print may be displayed in the Art Show but will be for direct sale. Multiple copies of prints are sold via the PRINT SHOP. Computer-generated prints and fine art photography will be considered original art if accompanied by a statement from the artist confirming same; otherwise, they will be treated as prints, above. Items which violate copyrights or trademarks, or are deemed libelous or obscene will not be permitted. THE ART SHOW MANAGEMENT RESERVES THE RIGHT TO REFUSE ANY ARTWORK FOR DISPLAY AND/OR SALE FOR INAPPROPRIATENESS
OF SUBJECT MATTER AND/OR ADMINISTRATIVE REASONS. DISPLAY SPACE DIMENSIONS One full panel for flat work is 4' high by 6' wide. One full table for 3-D artwork is 2.5' x 6'. Panels and tables are divisible into halves. An artist may reserve up to three panels or two tables. Please
specify the number of panels and/or tables you wish to reserve.
The Art Show Director reserves the right to assign less than the requested
number if conditions warrant it. PRINT SHOP A single copy of a print may be exhibited on your Art Show panel but must be tagged with the yellow ID/Bid Sheet for prints because all prints can only be sold for a pre-set price rather than by auction. The Print Shop is for multiple copies of photoprints (non-original art). It has a separate display area within the art show, with all copies of each print hung on large/extended pegboard hangars. This allows buyers to select and then immediately purchase Print Shop items throughout the convention. You must purchase Print Shop display space, as a full or half panel; there is no per print fee. You must have three to ten
IDENTICAL copies of any one image. Copies of an image that are
of a different size, matted vs. unmatted vs. framed should be considered
as different images. We will accept 3-D items if and only if they can
be hung in self-packaging.
Philcon wishes to encourage students majoring in art-focused programs at recognized degree-granting institutions such as Moore, Tyler, etc. We feel Philcon and its art show provides a safe environment to test self-marketing skills and gain business experience, and to meet and network with SF/F collectors and professional artists who enjoy mentoring new artists, especially during the art show reception on Friday evening. Students can also benefit from Philcon's art-related programming, which include panels/seminars on the business of art, technique demonstrations and workshops, docent tours of the art show, and portfolio reviews. The
art show will reduce its display panel fee to $15 for eligible art students.
And Philcon offers a convention membership rate for students of $25
(our policy is $25 under 25 years, with ID). RESERVATION POLICIES (HOW TO ENTER YOUR ARTWORK) The Art Show and Print Shop registration/display space reservation form should be postmarked by October 30th, and sent to the Art Show Director at the contact address. Assignment of display space is determined by postmark. Requests for display space in November will be honored as cancellations allow. No
reservations will be held after 11 A.M. Saturday Philcon (unless prior
arrangements have been made with the Director) and any unclaimed space
will be forfeited to waiting list/walk-in artists. FEES There
is a flat rate cost per art show panel or table, and per print shop
panel. One full panel or table costs $25; one-half panel or table
costs $15.00. There is no per print fee.
There is no commission on sales. Art sales do NOT include reproduction
rights. The artist and buyer must negotiate separately as per
current copyright laws. There will be an additional $10.00 handling
fee for those artists who mail in artwork. Send checks payable to “Philcon”
or “Phila. SF Society” with your art show reservation form. CONVENTION MEMBERSHIPS We invite you to personally attend our Convention. If you are unable to do so, you may be represented by an attendee who will hang and un-hang your artwork. THE ARTIST MUST PROVIDE A WRITTEN AUTHORIZATION FOR THE PERSON S/HE NAMES TO ACT AS AGENT. Payment for sales will be made to the artist unless otherwise specified. An attending membership for you or your agent costs $45.00 IF AND ONLY IF you send it in with your Art Show registration. View the Philcon.org website for more info.
MAIL-IN ART Mailed-in art will only be accepted with prior approval from the Art Show Director. NO MAIL-IN ART WILL BE ACCEPTED FROM ANY ARTIST WITHIN 300 MILES (DE, NJ, and most of PA, NY, & MD) OF THE CONVENTION!!! If necessary, we will attempt to provide you with the name and address of someone in your immediate area who will be traveling to Philcon and with whom you can make arrangements to transport your artwork, etc. Each mail-in artist may reserve up to one full panel or table. In addition to the panel /table fee, there is a mail-in art handling fee of $10.00. Please remit payment with your Art Show registration form. Mailed-in art must be received no later than November 17th. Make sure you have enclosed the completed control sheets and ID/Bid Sheets, a hanging display diagram (if desired), return postage (and insurance, if desired), and any fees still owed. ANY ART SENT WITHOUT ALL FORMS OR FEES WILL NOT BE EXHIBITED. Please use the USPO. FedEx and UPS may leave packages on our doorstep in public view and without signature. All art must be shipped in sturdy re-closable containers, securely packed, and sealed with masking or packing tape (no staples). Please limit package weight to 15 pounds. The Art Show will not be responsible for artwork damaged in transit to us due to inadequate packaging, or not signed for at delivery. Unsold
artwork will be returned within one week following the convention.
Insufficient return postage will be deducted from any monies earned. PAPERWORK TO BE COMPLETED BEFORE MAILING/CHECKING IN Control Sheets: Artist Control Sheet: includes information re: the artist, a list of all original pieces and prices, and a summary of sales and payments. Print Control Sheet: includes information re: the artist, a list of all prints and prices, and a summary of sales. ID/Bid Sheets: White: For sale in Art Show, beginning at minimum bid. Blue: Not for sale, display only. Yellow:
For direct sale at pre-set price. ALL ITEMS FOR SALE MUST HAVE A MINIMUM BID IN WHOLE DOLLAR AMOUNTS, and for AT LEAST $5. (Name badges $1). Once an item has been entered in the Art Show, it may not be withdrawn nor may the conditions of
sale be changed without the consent of the Art Show Director. Philcon allows the artist the option of QUICK SALE. If and only if there are NO WRITTEN BIDS on a piece, that piece may be immediately purchased for the Quick Sale price selected by the artist with the caveat that the physical piece may
not be removed from the Art Show before 6 PM on Saturday. If
you choose this option, we recommend that the quick sale price be at
least twice the minimum bid for an item. Based on the information provided on the artist's registration form, we will mail the appropriate type and number of art show forms and bid sheets to each registered artist approximately one month before Philcon. Alternatively, they may be
available on the Philcon.org website. ARTIST CHECK-IN The Art Show will be open 2 P.M. to 9 P.M. on Friday and 10 A.M. to 11 A.M. on Saturday for artists or their agents to set up their displays and to fill out the control sheets and ID/Bid Sheets. No reservations will be held after 11 A.M. Saturday unless prior arrangements have been made with the Director. Unclaimed
space will be forfeited and reassigned to wait-list and walk-in art. PUBLIC HOURS The Art Show is open to the public 6PM Friday through the Meet-the-Pros reception; Saturday 10AM to 8PM, and Sunday 10A.M. to 12 noon.
Written bidding will close at noon Sunday. Final Sales is 1:30-3PM Sunday. AUCTION There
will be a single voice auction Sunday afternoon beginning at 1 P.M.
Three written bids on the ID/Bid Sheet will put a piece into the auction.
Voice auction rules will be at the discretion of the auctioneers. ARTIST CHECK-OUT Artists
may begin packing their work on Sunday at 1 P.M. Check-out will
begin at 1:30 P.M. and will extend until 3:00 P.M. Do not destroy
the bid sheets; bring them to the Control Desk. All unsold art
must be picked up by the end of check-out unless prior arrangements
have been make with the Art Show Director. Any unsold art not
claimed by the artist or agent becomes the property of the convention. PAYMENT TO ARTISTS Checks
to the artists will be mailed one month after the convention.
Checks will be made payable to the artist unless otherwise requested
by the artist in writing or in person. ART NOT COLLECTED AND PAID FOR AT CON Any
artwork legally bid for but not collected and paid for by the buyer
will be retained by the Director. We will make every effort to
contact the buyer, remind them of their legal obligation to pay for
purchased art at the bid price, collect funds due and remit to the artist.
If we are unable to complete the sale within three months, the art will
be returned to the artist. ART SHOW SCHEDULE Friday: Art Show Setup
11:00 A.M.-2:00 P.M. Artist Check-in 2:00 P.M.-9:00 P.M. Public Hours 6:00 P.M. - Midnight Everyone is invited to the
Meet-the-Pros Reception, in the Art Show and Ballroom foyer, 9 P.M.
- Midnight Saturday: Artists Check-in
10:00 A.M.-11:00 A.M. Awards Judging
after 8:00 P.M. Sunday: Art Show Auction
1:00 P.M.-1:30 P.M. Art Show Sales
1:30 P.M.-3:00 P.M. Artist Check-out
1:30 P.M.-3:00 P.M.
Art Show Teardown
3:00 P.M.-5:00 P.M. DEADLINES October 30 Display Space Registration/Reservation ends/Wait-list begins November 1 Philcon Membership Pre-registration ends. PLEASE CHECK WEBSITE Tues. Nov. 17, 2009 Mailed-in Artwork to be received by the Director Philcon Sat. 11 AM Unclaimed reserved space to be released One week after con Return of mailed-in artwork One month after con Payment
to artists LOCATION -NEW! The
2009 Philcon will be held November 20-22 at the Crowne Plaza Hotel,
2349 W. Marlton Pike (Rte. 70), Cherry Hill, NJ. The art show will be
in the Ballroom, adjacent to most of the Philcon programming rooms,
dealers' room, gaming room and lounge. AWARDS There will be Art Show certificates/awards in the following categories: Best of Show by Attendee Vote Best Professional Artist Best
3-D Artwork Best
Use of Humor Best
Black and White Best
Artwork Honoring Principal Speaker (2009- Catherine
Asaro) Our panels are self-illuminated. But some artists may find it preferable to supply their own spotlights for some works; please note this on your registration form to ensure a display location close to electrical outlets.
We will provide security and TLC for the artwork. We will have guards
at con during public and artist hours. No cameras will be permitted.
All bags will be checked and secured. There will also be two people
sleeping in the exhibit area during off hours. We do recommend
that you have your own property insurance on valuable pieces of art. CONTACT ADDRESS Please
contact the Art Show Director with any questions or problems.
Any suggestions/comments for improvement of the Art Show will be accepted
gracefully. Sincerely,
Joni
Brill Dashoff 2009 Philcon Art Show Director 830 Barlow St. Philadelphia, Pa. 19116 E-mail jbdashoff@aol.com Tel. (215) 676-4194
Philcon® is a registered service mark of the Philadelphia Science Fiction Society. Website content is copyright ©1995-2009 the Philadelphia Science Fiction Society. All Rights Reserved.
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